Whitehawk Advisory

What is IRC Section 409A? Do I Need a Valuation of my Private Company’s Shares in Order to Issue Options?

An IRC Section 409A Valuation is an independent determination of the Fair Market Value of employee stock options issued by a private company. The Internal Revenue Service established this requirement in 2004 in response to industry practices that resulted in underpricing of employee stock options. The IRS regulations require that the option exercise price is at least equal to the IRS regulations requireFair Market Value of the underlying shares. A private company must complete the valuation process before granting options. The valuation report remains valid for 12 months following its effective date (provided no material change occurs during this period). Regulations define a subsequent external financing as a material change and this event triggers a 409A “refresh”.

From a business perspective, these IRS regulations led to the pervasive adoption of valuation services by private companies seeking 409A compliance. If the IRS decides a company didn’t comply with IRC Section 409A, this will result in severe tax consequences. The IRS will impose these taxes on the company and on the employees receiving options. A private company can eliminate this risk by using a qualified independent valuation provider to set the FMV of the option exercise price. This creates a presumption that the business has undertaken good faith compliance with the 409A regulations. Reliance upon this Safe Harbor has become a standard governance practice for startup and venture-backed companies.

Does My Company Need an IRC 409A?

Most startup companies begin to use external valuation providers after closing an initial round of financing. This financing transaction establishes a relevant data point for the FMV of the company’s shares. External financing transactions can lead to 409A valuations because they precede the creation of new employee stock option pools. We have also seen a growing trend of bootstrapped company owners obtaining a 409A Valuation to demonstrate good governance practices to management and employees.

Since the IRS issued IRC 409A regulations in 2004, the body of literature and accepted practices for private company stock option valuations has evolved. The AICPA issued a Practice Guide on the Valuation of Privately-Held-Company Equity Securities Issued as Compensation in 2004 (updated in 2013). This resource defines the valuation methods applicable to 409A valuation analyses. These valuation methods differ in a number of respects from those applicable to a standard business valuation. As a result, most companies select a valuation provider who specializes in providing IRC 409A Valuations.

FMV of Shares Requires Two-Step Analysis

The first step in determining FMV of the shares is to determine the Enterprise Value of the company. This part of the analysis relies upon methods similar to those used in a standard business valuation. These can include valuation methods based on the assets, income and market value of the subject company. The valuation firm should consider industry-specific valuation methods and identify comparable publicly-traded enterprises or completed acquisition transactions involving similar companies.

The second step of the analysis relies upon the valuation provider’s economic model of the subject company’s capitalization structure. After determining the Enterprise Value of the overall company, the valuation provider must perform an Enterprise Value Allocation. This analysis attributes the overall Enterprise Value allocated to each class of shares in its capitalization structure. The most commonly-used valuation methods for this allocation are the Option Pricing Method (OPM) and the Option Pricing Method (OPM)Probability-Weighted Expected Return Method (PWERM).

Contingent claims model for company with 2 classes of debt and 1 class of equity.
Basic CCM for an enterprise with 3 types of securities.

Contingent Claims Model

To illustrate the value allocated to each class of shares, a valuation provider will create a Contingent Claims Model (CCM). This type of model considers the economic rights and preferences of the subject company’s securities. These include: preferred liquidation preferences, conversion points for preferred shares, exercise prices of granted options or warrants, and any additional features of the securities. If the subject company has significant financial leverage, the analysis will take into account the nature, amount, and term of the debt. Next, the valuation provider should consider management carve out plans and performance-vested options.

Contingent Claims Model analysis applies in the context of both the OPM and PWERM allocation models. CCM analysis will determine the value attributable to each class of securities in the capital structure. Last, valuation providers apply a Discount for Lack of Marketability (DLOM) to arrive at the FMV of the respective classes of shares. The IRS expects practitioners to calculate DLOM using one of several accepted Discount for Lack of Marketabilityquantitative models based upon option pricing theory.

What is the Process of Completing a 409A Valuation?

Many companies begin the process by identifying an independent valuation provider to complete the analysis and provide a report. They request recommendations from trusted advisors including board members, audit firms and corporate counsel. Key factors in selecting an appropriate valuation provider include:

  • Extent of experience in serving similar companies (industry, stage, capital structure complexity)
  • Total cost of service (including financial cost and management time commitment)
  • Time to completion (availability and delivery commitment)
  • Bedside manner (ability to interact with senior management, board members, and auditors)

After selecting a valuation service provider and signing an engagement agreement, management receives an Initial Information Request list. This request will include: company overview information, governance documents, details on capitalization, historical and projected financial statements, and information regarding historical investment transactions. Your valuation provider should acknowledge receipt of the information and revert with additional requests within 2-3 days.

Most valuation providers are capable of completing the analysis and providing it to management within 2-3 weeks. At Whitehawk Advisory we commit to deliver a draft of the valuation analysis within 10 business days of confirming information receipt. Next, the valuation provider will discuss the results with management. This conversation provides management with the opportunity to explain any differences in perspective on valuation or the assumptions used by the valuation provider. The engagement process time increases in proportion to the extent of external review and revisions to the draft work product.

What Does an IRC 409A Valuation Cost?

Most investor-backed companies complete 409A valuations for the sole purpose of satisfying the Internal Revenue Service requirement. Clients will select a 409A valuation specialist based upon price, service and turn around time. Some companies choose to bundle the 409A valuation service with an Equity Management Software solution.

Independent valuation service providers qualified to provide 409A valuations charge from $3,000 to $10,000 per report. Factors in determining the price of service can include company size, valuation, capital structure complexity, and perceived audit support requirements. Some valuation providers offer expedited service for an incremental fee.

Non-financial costs of the engagement are another important factor to clients in selecting a valuation service provider. An experienced valuation specialist can reduce the level of management time needed to complete a 409A valuation engagement. Since most companies will require a valuation for multiple years, continuity of service team is a relevant consideration. The ability of a specialist to advise on capital structure or future financing transactions can be an additional factor in choosing a service provider. And as in any service business, some valuation providers are easier to deal with than others.

Starting the Process with Whitehawk Advisory

Thanks for your time in reading through this summary of 409A valuation basics. We expect to create and publish additional content addressing specific valuation questions we encounter in serving private company clients.

If you have additional questions or would like to begin a conversation with us, please click on the Let’s Connect button on our site. This will enable us to learn about your company and contact you.

To begin a 409A valuation engagement with Whitehawk Advisory, please click on the Begin Engagement button on our 409A Valuation page. This will automate your on-boarding process as a new client and expedite your turn around time. We provide 100% transparency on pricing, 409A Valuation pageinformation requirements, and our 409A Valuation pageinformation requirementscontractual delivery commitment.

We hope to have the opportunity to serve your company in the near future.

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